Client Onboarding (Individuals & Businesses)
Modern compliance starts with a clean, consistent onboarding process. SafeData Client Onboarding is a practical tool for building and maintaining your entire customer database while supporting KYC for individuals and KYB for business entities. Whether you operate in financial services, payments, crypto, brokerage, professional services, or any regulated environment, SafeData helps you onboard clients faster, keep records organized, and run the checks you need to support AML compliance.
From the first contact to verification and screening, everything happens inside one structured workflow—without scattered spreadsheets, email chains, or missing documents.
One onboarding flow for KYC and KYB
SafeData Client Onboarding is designed for:
- Physical persons (KYC): collect personal details, request and store identity documents, verify status, and run screening.
- Business entities (KYB): onboard companies, collect corporate information and documents, identify key people/owners when needed, and run screening on the entity and related individuals.
Your team works from one interface with clear statuses, searchable records, and consistent fields—so onboarding is repeatable and audit-friendly.
Multiple onboarding options: manual or self-service
Every business has different onboarding realities. SafeData supports both manual onboarding and client-led onboarding:
1) Manual onboarding
Add clients directly from your admin panel when you already have their details. This is ideal for:
- walk-in customers,
- referrals,
- clients coming from offline channels,
- cases where your team performs data entry and document collection.
2) Invitation-based onboarding (email invitation)
Send an invitation by email and let the client complete registration with minimal friction. This reduces back-and-forth and ensures details are submitted in a consistent format.
3) Self-registration link
Share a secure registration link with your client (website, QR, message, or email). Clients can submit the required data and documents themselves, while you keep full control from your admin panel.
Collect customer data and documents in one profile
SafeData keeps onboarding practical: each customer profile contains the information you need for due diligence and ongoing relationship management.
Typical data captured includes:
- identity details (name, contact information, date of birth, etc.),
- additional details (e.g., country, occupation, and other onboarding fields),
- notes and internal comments for your compliance team.
Document collection is built into the profile, so clients can upload the required files and your team can review them in context. Common document types include:
- passport / national ID,
- driving licence,
- additional supporting documents (uploaded securely as needed).
This means no more hunting for files across email attachments, chat apps, or multiple storage folders—everything stays attached to the client record.
Verify clients and run compliance checks from the same screen
Onboarding isn’t complete until you can make a confident decision. SafeData allows you to move from data collection to verification and screening directly inside the client profile.
From the “Services” section, you can trigger:
- KYC report – consolidate identity information and verification outcomes in a structured report format.
- Detailed AML report – screen against AML risk factors such as sanctions and politically exposed persons (PEPs) and produce a clear result for review.
- Adverse media check – identify negative news exposure and reputational risk signals to support a risk-based approach.
You can also track verification status at a glance (e.g., Verified / Unverified), making it easy to manage large client lists and prioritize what needs attention.
Built for real workflows: communication, notes, and traceability
Compliance is a team effort—and clients often need support during onboarding. SafeData includes tools to keep the process moving without losing context:
- Internal messaging with clients: communicate through a structured channel linked to the customer record.
- Additional notes and comments: capture decisions, clarifications, exceptions, and internal context for future reviews.
- Clean administration panel: search, sort, and manage clients quickly—whether you have dozens or thousands.
The result is a smoother experience for both sides: clients understand what’s required, and your team sees the full picture in one place.
Why teams choose SafeData Client Onboarding
Faster onboarding with fewer bottlenecks
Choose the onboarding method that fits each client—manual entry, email invitation, or self-registration—without changing your internal workflow.
A single source of truth for KYC/KYB
Customer data, documents, verification status, and screening checks are organized in one profile, reducing errors and duplicate work.
Risk-based compliance support
Run KYC, AML screening, and adverse media checks when you need them, document the outcome, and keep decisions consistent across your team.
Scales with your client base
As your business grows, SafeData keeps onboarding structured: searchable lists, clear statuses, and profiles that stay easy to review.
Use cases
SafeData Client Onboarding is a strong fit for organizations that need a reliable compliance-ready customer onboarding process, including:
- financial and payment service providers,
- fintech platforms,
- crypto and digital-asset businesses,
- brokers and investment-related firms,
- professional services with regulated onboarding requirements,
- hotels,
- accountants, auditors and lwyers.
Get started
If you want a simpler way to onboard individuals and companies, collect documents, and run KYC/AML/adverse media checks from one place, SafeData Client Onboarding gives you the foundation to do it efficiently and consistently.
